Woman In An Art GalleryMost events happen within the confines of traditional venues—staff meetings in the office conference rooms, product launches or celebrations in the hotel’s grand ballrooms or function halls and the like. Hosting such events in these venues are often straightforward affairs.

In some cases, however, traditional is not always an option.

Some events happen in non-conventional venues such as rooftops, warehouses, parks and local art galleries. These settings may lack necessary features required for your event, but that does not mean you cannot make it work.

Just keep the following considerations in mind:

Venue Access for Equipment Loading

For Phonophobia-online.co.uk, a supplier of lights and sound equipment, most audio or lights for hire transport their own equipment with company-owned and managed vehicles. The question is: how can they load the equipment into the venue.

Determine if the venue has a parking lot next to the space’s entrance. If not, consult with the venue’s owners to determine how technicians can get into the venue. Venues with parking lots next to the entrance, on the other hand, should come with loading docks. Otherwise, you might need to make prior arrangements with the venue.

Power Outlets and Other Options

Power source is priority for any event. With non-traditional venues, such as parks, it is important to learn more about your power options. Does the park feature a pavilion with electricity? If so, will it be enough to power everything you need in your event? Otherwise, you may need to bring your own source of power.

If you’re hosting an event outdoors, consider renting a generator just to be sure.

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The Venue Space

Knowing the dimension of the space is not only important for determining the number of people it can fit; this also determines the appropriate size for equipment, such as projector screens and video walls. Non-traditional venues can come with odd corners, obstructions and stairways. Determining where these are helps you with planning proper placements.

Planning events in non-traditional venues can be a challenge. But once you carefully sort out all the elements, it could make the event more memorable for guests and participants.