Protecting Your Company’s Finances with Cloud ERP

by Admin - on Jul 20th 2017 - Comments Off on Protecting Your Company’s Finances with Cloud ERP

Employees working with a financial management softwareMoney is the lifeblood of a business, says Dana Griffin, which makes the finance department the nerve centre. It is only necessary for the finance and accounting department to ensure their operations’ efficiency. Finance is a core function of any company and it is a must that they meet regulatory standards as well as strict deadlines to ensure the business runs smoothly.

Errors and delays are inevitable yet despised in the world of finance. How can the finance department have efficient operations yet still meet the company’s competitive demands?

Risk Management

ERP is like the central nervous system of every company. It stores information and makes this data available to those who need it. The corporate sector’s financial management systems handle tasks that are both time-consuming and expensive to manage. Afterwards, they provide you tools that could allow your clients to do their job in doing business with you.

With the Cloud, there is no more need for employees going back and forth from each office to retrieve documents from the department. Just one click on the Cloud will redirect any relevant information from the system to the employee.

Security is Vital

Many Cloud systems are communal, which gives the impression that your data in that virtual sphere is not secure. Data, however, is even less secure when dealt with physically. All offices and workstations are vulnerable to theft – storing data on technological platforms lessens the risks for file breaches.

Since data centres are not foolproof, it is important to employ an IT professional who is knowledgeable in dealing with the Cloud. Although it might make some business owners dubious, entrusting your Cloud with an outsourced provider will give you more accurate and efficient system processes. Cloud professionals know hack-resistant software should protect that data and require authorised entrance in cases of intrusion. Security is what you need for your company and they will provide you just that.

The Cloud has revolutionised the way businesses get work done, making it the de facto IT infrastructure. When a company agrees to lessen risks of information breaches, the more trustworthy it will be as a business.

The Wonders of Barcodes: What are They really?

by Admin - on Jul 14th 2017 - Comments Off on The Wonders of Barcodes: What are They really?

Photo of a barcode and a scannerGrocery checkout counters are one of the most common innovations long before the era of tablets and cellphones replaced them.

Who would not be fascinated with that gun that emits light and makes a sound every time the cashier uses it to scan a product. Not to mention the sound of the cash register with the cashier’s fast fingers that make the job look a lot easier than it is.

Those guns are barcode readers. Most people know what a barcode is. It is that zebra lines-like image on every product that has numbers below. But, how do they work and why is a special barcodes printer needed to print them?

How do barcodes work? 

Barcodes are unique numerical combination assigned to each product known as Universal Product Code (UPC). This code aims to help grocery stores speed up the checkout process and have a more organised inventory of their goods.

Each code represents information. This includes the country of origin, item, manufacturer, and price. All these information find storage in a single database you can easily change without changing the barcode itself (i.e. price increase).

The zebra lines, on the other hand, represent the numbers. Each code is divided into seven units and colour-coded to represent numbers from 0-9. You can do this in such a way that even though you scanned the item upside down, the computer would still be able to identify them.

How do you print them? 

There are now two kinds of barcodes. Aside from the traditional (linear) zebra one, 2D barcodes (i.e. QR codes) are also making its way to the market.

You print barcodes via direct thermal printing or thermal transfer printing. Direct thermal uses a heat-sensitive layer that does not use a ribbon or ink to print. This is not a recommended choice as it usually fades and can last for only about a year.

Thermal printing, on the other hand, uses ribbons to print on the labels, and they last longer as it is fade-proof.

Thanks to barcodes, buying things from your local grocery became very convenient. 

3 Accidents Commonly Encountered in Labs

by Admin - on Jul 13th 2017 - Comments Off on 3 Accidents Commonly Encountered in Labs

Medical technologist is working in the laboratoryLaboratories are great settings for cultivating scientific curiosity and knowledge, where theories are put into practice and see the results of applications firsthand. In most educational institutions, labs are well-equipped with various tools and chemicals for experiments, ranging from basic tests to relatively advanced ones.

As with any environment that involves scientific equipment and inexperienced hands, accidents can happen. The following are some of the most common mishaps in laboratories populated with students who are either too excited or too preoccupied/uninterested in listening to instructions.

Spills and Breaks

Glassware is a general lab fixture, thus dropping and spilling its contents are frequent occurrences (especially for the more careless types). Reinforcing the virtue of attentive, step-by-step operation and handling of chemicals helps minimize accidental spills – and their potentially disastrous consequences. Having a handy spill kit nearby is also advisable for safe and proper clean-up of spilled fluids, should they occur.

Heat and Chemical Burns

Improper handling of hot tools and chemicals often results in severe burns. Using tongs and water baths prevent any harmful contact with hot surfaces. Emphasise the importance of using protective clothing like gloves and coats. Never underestimate the volatile nature of certain chemicals by measuring them carefully, and using only appropriate containers for transfer and storage.

Contamination

Washing hands before and after lab sessions are constant reminders for a reason. Hand-washing procedures prevent students from carrying whatever foreign substance they interacted with outside of the lab – risking contamination of other surfaces (tables, clothing, etc.) and causing illness or other harmful complications. Make hand-washing with clean water and soap for strict compliance for anyone who enters and exits the lab.

Briefing students and colleagues alike on safety rules not only prevents catastrophic lab accidents, but it is also an indication of a successful learning environment. Spending appropriate time on imparting safty measures is equally important as the knowledge shared inside the lab.

How to Monitor Your SaaS Costs More Effectively

by Admin - on Jul 12th 2017 - Comments Off on How to Monitor Your SaaS Costs More Effectively

Business man touching the word data managementYou probably spend the bulk of your days brainstorming ways to increase your revenue and expand your business. But sometimes, you don’t give much thought to minimizing spending and its implications to your bottom line.

Along with expansion comes waste or unnecessary costs, particularly software licenses and various SaaS services and products, if you’re not careful. While pinpointing the source of SaaS-related unnecessary costs can be difficult, below are some tips to help you monitor your SaaS costs.

Ask the Most Important Questions

Do you really need this SaaS product? If you stopped using it, how would it affect your operations? If the user can’t convince you or the team about the product’s value, might as well spend your resources on something else.

Encourage Innovation to a Certain Extent

Start by making it clear that you’re on board with using secure SaaS products to improve your business operations. Make sure that your team knows how to buy SaaS products, perhaps by creating guidelines regarding the most basic terms and factors to consider.

Monitor Key Things

These include point persons (in your team or vendor), costs drivers (contacts, data, licenses/users, etc.), frequency of payments, and payment methods (credit card statements, invoices), as well as terms of agreements and renewal dates.

Make a List

While it might take some time and digging, especially if you have a big organization, it will benefit everyone. Your team will appreciate the effort, especially when it is time to locate important details about your SaaS products and vendors.

Set Up Reminders

Once you have managed to organize everything, you can set up reminders or notifications in advance to help your team in managing SaaS vendors, renewals, and costs. Once a team member receives a reminder about a SaaS product he’s using, he must review his usage, evaluate the effects of using vs. not using the product, and depending on his evaluation, renew the contract. This way, you’ll feel more secure knowing that your SaaS costs are always justified.

Managing SaaS vendors and monitoring related costs should be a team effort, one that requires transparency, constant collaboration, and tools to make sure you’re using your resources well. Remember these tips to safeguard your bottom line from unnecessary costs and unexpected renewals.

Understanding GNSS, a Gift to Mankind

by Admin - on Jul 10th 2017 - Comments Off on Understanding GNSS, a Gift to Mankind

Phone showing GPSNavigating around the country, the world, or even in outer space is becoming more possible — and not to mention, easier. All these are thanks to technological advancements in the field of global navigation.

Perhaps many people are familiar with the words Global Positioning System (GPS). But, there is something larger and way beyond GPS known as the Global Navigation Satellite System (GNSS).

What Is GNSS?

GNSS provides global coverage through the use of a constellation of satellites, which provide signals from space. These signals are sent to GNSS receivers and are used to determine various locations. The accuracy of such navigational system undergoes GNSS simulation, allowing it to provide global coverage.

GNSS is the larger umbrella of navigational systems. The U.S. made and owned GPS, the Russian Federation’s Global Navigation Satellite System (GLONASS), Europe’s Galileo, and China’s Bei Dou Navigation and Satellite System are the types of different navigational systems available around the world.

How Is GNSS Effectively Used?

1. Surveying, Mapping

Locations can be surveyed and maps made more accurate with the help of GNSS. This can also be used not just in map making but also in aerial surveys.

2. Location Based

Uber and Waze are two of the best examples of location-based services. These are applications that are dependent on user location. Services are rendered based on the location of the user. Therefore making it easy for people to find their way around unfamiliar places and monitor their trip.

3. Civil Application

GNSS was initially made for military use, but it eventually became available for civilian use. Nowadays, airline, transportation, and production industries are just among the numerous sectors that make use of GNSS for their operations.

Thanks to GNSS, the world is able to become more connected and smaller. Further technological advancements would surely bring on more advanced changes that the whole planet can use and enjoy.

Nurturing Your Kid’s Interest in Sports

by Admin - on Jun 30th 2017 - Comments Off on Nurturing Your Kid’s Interest in Sports

Group of Boys Playing Soccer

Parents should start seeing sports as more than just an academic distraction. If you are a parent, you need to start realizing that sports can benefit your children not only in terms of physical strength. It can also improve their social skills and help boost self-confidence.

Like what the President and Chief Executive of Little League International wrote on NY Times, participating in sports activities can teach children about teamwork, leadership, and sportsmanship, which will be valuable in the long run. Here are ways on how you can be supportive to them.

Enroll Your Kid in a Sports Program

If your kid is showing signs of interest in a particular sport, find a program or classes appropriate for their age. If your kid does not have any idea yet, help them out. Watch games and lightly discuss the differences of the sports with each other. If one program does not work, enroll them in a different program until they decide that sports isn’t for them.

Attend Your Kid’s Games and Practices

Volunteer to accompany them to practice. Observe and give your child tips on how to improve performance. Always be present during games. Praise your child when the team wins and provide comfort during losses. Do not lose your excitement so that he or she will remain eager despite a bad game.

Buy the Necessary Equipment to Improve Performance

This is important when clinics and leagues are over. Make sure that your child can still practice at home by themselves or with other kids. Research on proper clothes and gears and reward them with high-tech equipment. For baseball enthusiasts, Radar Sports, LLC and other sports experts say that you can get baseball radar guns to your measure improvement.

Whether your child decides to continue with the sport and professionally compete, treat it as merely a hobby, or altogether quit, show unconditional support. While it’s important to boost their competitive spirit, don’t be too hard on them. Make sure to nurture their other interests or allow them to take a break if it gets too much.

Report Estimated Huge AI Expansion in Healthcare

by Admin - on Jun 28th 2017 - Comments Off on Report Estimated Huge AI Expansion in Healthcare

Laptop and a stethoscopeAn Accenture report showed artificial intelligence would help in improving patient care and provide $150 billion in savings for the industry over the next ten years.

The use of a KPI dashboard software – offered by firms such as KPI Fire – among other modern healthcare tools will help in propelling the industry, as the report predicted a 40% compound annual growth rate for the sector between 2017 and 2021.

Progressive Solution

The use of artificial intelligence in the healthcare sector also marks a good opportunity for companies “to manage their bottom line in a new payment landscape,” according to the report. It based its findings from testing ten different applications.

The report then ranked the applications according to their potential for cost savings. Robot-assisted surgery emerged on top with $40 billion of savings followed by virtual nursing assistants with $20 billion. Cyber security landed at the bottom of the list with a potential savings worth $2 billion.

When filling jobs for online security, companies should be extra careful.

Cyber Employment

Healthcare firms currently struggle to fill roles due to the lack of professionals that are fit for the purposes. However, there are certain steps to consider in making the hiring process much easier. For instance, companies should have a clear idea of salary ranges for cyber security professionals.

If pay becomes an issue, lure candidates with other benefits since there are other reasons why people accept a certain job.

Recruiters should not also insist on a certain skill that will have little or no actual impact on the specified job since this can accidentally screen out qualified applicants. In case a position remains vacant for long, consider hiring someone from outside the healthcare industry.

Software solutions are important for healthcare companies to upgrade their services, but companies should also be aware that modern tools and equipment should be under the supervision of qualified people.

Big Business Advantage: Auto Attendant Recording Service

by Admin - on Jun 27th 2017 - Comments Off on Big Business Advantage: Auto Attendant Recording Service

Woman talking on her phone

When a business grows, it also means that the group of people and customers wanting to communicate with you grows. A staffer may not be able to handle all these calls. Companies like Marketing Messages say that you can make the system more efficient with an auto attendant recording service.

Never miss an important phone call.

With this system, all calls are channeled to the right department. Callers can choose the department they want to reach from an automated system without a long waiting time. In instances of vacation or after hours, callers can leave a message that you can address later.

Screen all calls.

Not all calls are important. Some calls may end up in your department with concerns that are not within your scope of work. These can be easily rerouted with options for the caller to leave a message and to ask for their contact number for the right department to call back.

Set up an appointment system.

There are days that you cannot sit down in your office and talk to the people who want to talk to you. There are important phone calls that you do not want to miss even while you are away in a meeting. The system can be set up so that an important phone call could be rerouted to you once it comes in, making it an efficient system for a large company.

Prioritize customer concerns.

Industries like phone services and Internet service providers will commonly have some customers. The calls may or may not require need immediate attention. The auto attendant recording service can store the customer's message to maximize employee performance, which employees or technicians can access and manage later. They could also help procure sales or customers. Furthermore, the concerns can be assigned according to a technician's expertise.

Managing a growing company's calls can limit you to focus on the more important aspects of your business. A growing company will need an efficient system to process every office transaction. You should get the auto attendant recording service before the old process overwhelms you.

Things That Every Business Should Have

by Admin - on Jun 22nd 2017 - Comments Off on Things That Every Business Should Have

Man holding a walkie talkie inside a security room

Starting a business is not an easy task. Depending on the size of the company, much time is needed before an entrepreneur can leave it to their staff. However, once everything is operational, you can start to plan a vacation, provided the business is equipped with the following:

1. Security and Alarm System

Even a small company needs a form of security or alarm. You should install security staff, security systems, and alarms in the business premises to protect it from theft and damage. It is one of the necessities for any business.

2. Effective and Secure Correspondence

Every business needs clients. The customer is the heart of the business. Businesses like Marketing Messages believe that every company should use an effective and secure communication system. An effective staff can take care of after-hours messages, or you can get an on-hold message service. The message on-hold services could store the bulk of the messages that comes in every day. There should be someone assigned to filter out which one gets prioritized depending on client's needs.

3. Designate Someone as the Officer-in-Charge for Emergency Situations

There are instances in your business that you may need to go away and appoint someone who can take the reins for you. Machine breakdowns or decisions that need to be made in your absence can be initiated by this person to ensure that the business operates smoothly. This person should be able to make decisions on these matters. This way, business transactions go on, and customer satisfaction is achieved.

Any start-up business will start with a small staff and will usually multitask. However, when a business starts to grow, considerations for improving on procedures and systems should be taken into account to stay competitive in the market.

Keep Employees Healthy: 4 Suggestions For Your Office

by Admin - on Jun 16th 2017 - Comments Off on Keep Employees Healthy: 4 Suggestions For Your Office

Team of employees giving high fives

The American worker spends anywhere between 7.7 to 8.4 hours at work each day on average. For most employees, that means spending more time awake in the office than at home, which becomes slightly more than a place of rest.

To make sure your employees do not experience frequent bouts of sickness caused by an unhealthy working environment, here are some tips:

Encourage Everyone To Wash Their Hands

This may be a bit of a no-brainer — washing hands with soap and water has been proven to prevent the spread of bacteria and viruses that cause diseases — but only a precious few actually practice it at work. Encourage your employees to wash their hands more often, especially before and after eating.

Place Hand Sanitizers On Each Desk

You can’t always leave your desk to wash your hands. For those sneezes or coughs during the busiest times of the day, your employees can use hand sanitizers within their reach instead until they can get up and wash with soap and water.

Have Your Office Cleaned Daily

Hire janitorial services in Salt Lake City to keep your office clean. To prevent the cleaning activities from causing a distraction, inform your cleaning agency to have their janitors come after hours. They can do a wipe-down of work areas like desks and chairs, vacuum the carpets and occasionally shampoo them.

Have Common Areas

Common working areas enable your employees to leave their desks now and then if they have to focus on some work. The common working areas should have Wi-Fi access and be kept relatively quiet. If you want, especially if you have millennial workers, you can also have a place for relaxation and massages. These areas can help reduce stress levels among your employees.

Keeping your employees healthy is good not only for your relationship with them, but for their own productivity. Think about these suggestions and you might immediately notice better morale and fewer sick days.

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